Ascot Drummond (UK) Ltd is a professional firm of Chartered Management Accountants, regulated by The Chartered Institute of Management Accountants (CIMA). Our head office is Ascot Drummond (UK) Ltd River Court, 5 West Victoria Dock Road, Dundee, DD1 3JT and our registered office is Ascot Drummond (UK) Ltd, Devonshire House, Manor Way, Borehamwood, Hertfordshire, WD6 1QQ.
This notice explains Ascot Drummond (UK) Ltd’s approach to the personal information we handle in carrying out our duties as a professional firm of Chartered Management Accountants.
Ascot Drummond (UK) Ltd is fully committed to handling personal information in accordance with data protection legislation and best data protection practices. This means that your personal information will be:
There are various ways in which we must process personal data to allow us to fulfil our role as a professional firm of Chartered Management Accountants. These include but are not limited to helping us to carry out work on your behalf and meeting our regulatory obligations to the relevant authorities.
There are various ways in which we collect information from the people we deal with and these include:
We collect personal information to fulfil our role as a professional firm of Chartered Management Accountants. As there are many different aspects to this role, the information requested and collected will vary from person to person. The personal information most commonly collected from our clients is as follows:
We will only process personal information where we believe we have a lawful basis to do so. The basis for processing will vary from activity to activity. In some instances, processing may have more than one lawful basis.
We’ll need to collect and process your personal data to comply with our contractual obligations to you. The type of essential data we need to collect from you will depend on the service you sign up to.
Some of the processing activities set out above require us to share personal information with third parties. Whenever we share personal data, we take all reasonable steps to ensure it will be handled appropriately and securely by the third party.
The following is a list of the main third parties with whom we share personal information:
For practical reasons, this is an indicative, but not exhaustive list. Please also note that the list may be updated from time to time.
The periods for which we retain personal information depends on the purpose for which the information was obtained but, in general terms, we will retain personal data for so long as required by law, or as may be required for record keeping and legal claims purposes.
Personal information is mostly processed by our staff at our offices in the UK. To allow us to operate efficient digital processes, we sometimes need to store information in servers located outside the UK, but in the majority of cases this will remain within the European Economic Area (EEA).
Ascot Drummond (UK) Ltd is a Gold partner for Xero cloud based accounting software which is used by a number of our clients. Xero’s policy regarding protection of personal data can be viewed here https://www.xero.com/uk/campaigns/xero-and-gdpr/
Ascot Drummond (UK) Ltd is a Platinum partner for Quickbooks cloud based accounting software which is used by a number of our clients. Quickbooks policy regarding protection of personal data can be viewed here https://quickbooks.intuit.com/uk/gdpr/
Ascot Drummond (UK) Ltd is also a Partner for FreeAgent cloud based accounting software which is used by a number of our clients. FreeAgent’s policy regarding protection of personal data can be viewed here https://www.freeagent.com/company/gdpr/
Given that we have clients located in several countries around the world, there may sometimes be occasions when we need to transfer information outside the EEA. Where this happens, we will take all reasonable steps to ensure that your personal information is properly protected.
We may collect information about the computer or device which is used to access our website. We use this information to improve the user experience, and to help us better understand the ways in which our website is used. This may include information about:
This is statistical data about our users’ browsing actions and patterns. It is collected on an anonymous, aggregated basis, and does not identify individual users.
Our website makes use of cookie files to distinguish you from other users of our site, to provide you with a bespoke user experience tailored to your individual preferences.
We also use analytical cookie files. These allow us to recognise and count the number of visitors to our site and to see how visitors move around our site when they are using it. This helps us to improve the way our site works, for example, by ensuring that users are finding what they are looking for easily.
If you wish to delete any such cookie files, please refer to the instructions for your file management software to locate the file or directory that stores cookies. Our cookies will contain the domain name ascotdrummond.co.uk within the individual cookie file names.
You may refuse to accept cookie files when visiting our site, by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you choose this setting, you may not get an optimal web site experience and be unable to access certain parts of our site.
Our website and emails may contain links to other websites. We are not responsible for the content or practices of these other sites and we recommend that you check their own privacy policies.
The law in the UK gives certain rights to individuals whose information is being processed by a third party. The following is a short summary of these rights:
You have the right at any time to require us to stop using your personal information for direct marketing purposes. In addition, where we use your personal information to perform tasks carried out in the public interest, or in exercising official authority vested in us then, if you ask us to, we will stop using that personal information unless there are overriding legitimate grounds to continue.
In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information about you that we hold, or assessing the validity of any objection you have made to our use of your information. The right might also apply if we no longer have a basis for using your personal information but you don’t want us to delete the data. Where this right is validly exercised, we may only use the relevant personal information with your consent, for legal claims, or where there are other public interest grounds to do so.
Where we use your personal information with your consent, you may withdraw that consent at any time, and we will stop using your personal information for the purpose(s) for which consent was given.
Please contact us in any of the ways set out in the ‘contact information and further advice’ section if you wish to exercise any of these rights.
We keep this notice under regular review and will place any updates on this website.
This privacy notice was updated in May 2019.
If you have any questions which are not covered in this notice, we suggest that you email us at firstname.lastname@example.org. If you would prefer to submit your questions in writing, please write to The Data Protection Officer at Ascot Drummond (UK) Ltd River Court, 5 West Victoria Dock Road, Dundee, DD1 3JT, United Kingdom.
Whilst we seek to directly resolve all complaints about how we handle personal information, you also have the right to lodge a complaint with the Information Commissioner’s Office at:
Information Commissioner’s Office
Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number
The Information Commissioner’s Office – Scotland
45 Melville Street
Telephone: 0303 123 1115
Website – https://ico.org.uk/